Privacy Policy for Captain’s Log Journaling System available at:

captainslog.kalconix.com

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Access to the main site is only available through secure methods. This terms of service is available only through this public site and captainslog.kalconix.com is only available through authentication.

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Last Updated: 10/5/2024

1. Introduction

Captain’s Log is a personal journaling system designed to enhance your daily productivity and organization. By interacting with the system through voice input and audio output, you can record your thoughts, schedule events, and manage tasks seamlessly. This privacy policy outlines how Captain’s Log collects, uses, and protects your personal information.

2. Information We Collect

2.1 Personal Data

  • Google Account Information: When you authenticate with your Google account, we collect your email address and associated account details necessary for authentication purposes.
  • Google Calendar Data: Access to your calendar events to read upcoming events and write new entries to a specific calendar called “Captain’s Log.”
  • Google Drive Data: Upload and retrieve markdown files containing your journal entries.
  • Gmail Access: Send emails on your behalf when you instruct the system to do so.
  • Contacts (If Implemented): Access your contacts to verify recipients when sending emails.

2.2 Usage Data

  • Voice Interactions: Transcriptions of your voice inputs are stored to generate journal entries and for context in future interactions.
  • Interaction Logs: Records of your interactions with the system to improve response accuracy and for your personal reference.

3. How We Use Your Information

  • Personalization: To provide a tailored experience based on your schedule, tasks, and preferences.
  • Journal Creation: Convert daily interactions into markdown files for personal reflection and record-keeping.
  • Scheduling Assistance: Access calendar events to help manage your time and schedule new events.
  • Email Communication: Send emails on your behalf when you request it.
  • Contextual Understanding: Use past interactions and calendar events to provide relevant responses and suggestions.

4. Data Storage and Security

  • Secure Database: All data is stored in a secure database accessible only through your authenticated account.
  • Encryption: Sensitive data, such as access tokens and refresh tokens, are encrypted in storage.
  • Access Control: Your data is protected by authentication measures to ensure that only you can access it.
  • Data Retention: Data is retained as long as necessary to provide the service unless you choose to delete it.

5. Data Sharing and Disclosure

  • No Third-Party Sharing: Your personal data is not shared with or sold to any third parties.
  • Service Providers: No external service providers have access to your data, except for Google’s APIs necessary for the application’s functionality.
  • Legal Requirements: Your data may only be disclosed if required by law or in response to valid requests by public authorities.

6. User Control

  • Access and Management: You can access and manage your data through your authenticated account.
  • Revoking Permissions: You may revoke the application’s access to your Google data at any time via your Google Account settings.
  • Data Deletion: If you wish to delete your data, you can contact us to request removal.

7. Children’s Privacy

Captain’s Log is intended for use by individuals aged 18 and over. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal data, please contact us, and we will take steps to delete such information.

8. Changes to This Privacy Policy

We may update our privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically for any changes.

9. Security Measures

  • Authentication: Secure authentication methods are used to protect access to your account.
  • Regular Updates: Security protocols and software are regularly updated to protect against vulnerabilities.
  • Monitoring: The system is monitored for potential security breaches, and appropriate measures are taken to protect your data.

10. Contact Us

If you have any questions or concerns about this privacy policy or your personal data, please contact:

  • Email: michael@michaeldot.com
  • Website: captainslog.kalconix.com

Disclaimer

This privacy policy is provided for informational purposes only and does not constitute legal advice. It is recommended to consult with a legal professional to ensure compliance with all applicable laws and regulations.